Walk in, find your team table
Team numbers are posted on each table. Sit with your 4 members.
June 20, 2026
D-Day Flow
June 20 opens with the completion ceremony (11:00); the hackathon working session and presentations run in the afternoon (from 14:00). What students do in the first 30 minutes of the afternoon session. What tutors do when things break. Time-stamped cadence the operations team uses to keep the day on rails.
Student First 30 Minutes
Every student should hit "first model response" by T+30 minutes. If you are not at that point, ask your tutor immediately — do not wait until lunch.
Sign in to the assigned Azure account
Use only the koicatiu.onmicrosoft.com account given by the operations team. Personal Microsoft accounts will not work.
Complete MFA prompt if it appears
Set up Microsoft Authenticator if asked. If the prompt loops, raise your hand — do not retry repeatedly.
Open Foundry and confirm the project
https://ai.azure.com → workspace selector → fdry-koicatiu-teamXX. Confirm the model deployment is listed.
Clone the sample template
git clone https://github.com/halla-ai/hackathon-sample-2026 your-team-name && cd your-team-name
Copy .env.example to .env and paste endpoint + key
Run make dev-mock first to see the UI without Azure, then switch USE_MOCK=false.
Send your first successful model call
Save a screenshot. This is the official "team is online" signal — send it to your tutor.
Tutor Hot-Paths
Six things break during hackathons. Each row shows the first 2 minutes (triage) and the next 5 minutes (escalation). Keep this open in another tab.
Sign-in failure
Triage (2 min)
Check that the student typed the full koicatiu.onmicrosoft.com address. Verify the temporary password from the operations export pack.
Escalation (5 min)
If still failing after 5 minutes, message the operations team in Tutors Telegram. They will reset the password from /admin/setup.
MFA prompt loops
Triage (2 min)
Open the screen with the student. Confirm they see "Set up your authenticator" — not "Approve sign-in". The first sign-in must register, not approve.
Escalation (5 min)
If the student has no smartphone, request SMS fallback from operations.
Foundry project missing
Triage (2 min)
Confirm the team number. Open /admin/setup → search the student UPN → verify Foundry project assignment.
Escalation (5 min)
If missing, ops runs azure_foundry_project_provision.py for that team. Allow 5 minutes for propagation.
Token cost spike
Triage (2 min)
Open /admin/credit → filter by team. Look for repeated calls, long prompts, or background loops.
Escalation (5 min)
Tell the team to stop the running script. If cost crossed 50% of team cap, message the operations team — they pause new deployments for that team only.
App Service deploy failure
Triage (2 min)
Confirm the B1 slot status in /admin/teams. Check for a deploy lock or wrong region.
Escalation (5 min)
Keep the team in local dev mode. They can demo from their laptop if the B1 deploy never works.
Demo crashes during presentation
Triage (2 min)
Trigger the demo backup (screenshot or video). All teams should have one ready.
Escalation (5 min)
No escalation needed — backup is the contract.
Day Cadence (Operations)
10:00 Operations Open the venue. Verify network, projector, name tags, and the ceremony / photo backdrop.
10:30 All Registration & coffee. Graduates and guests sign in and find seats in the lobby.
11:00 All Completion ceremony: graduate & tutor recognition, certificate presentation, group photos, and the hackathon briefing.
12:00 All Lunch.
14:00 Teams Hackathon working session in the team rooms; judges observe. Tutors rotate between assigned teams.
15:00 Teams Team presentations begin. 5 teams × 14 min (includes a 2-minute switch buffer).
16:20 Judges Deliberation in a separate room.
16:35 All Awards ceremony. Winning teams announced and awarded.
17:05 All Closing, final group photo, and cleanup. Teams stop App Service slots before leaving.
After the Event
17:00 — Cleanup
Stop App Service slots, log out of Azure, return name tags.
6/21 — Operations
Operations team disables provisioning flag, archives password CSV to secure storage.
6/22 — Retro
Cost reconciliation, tutor feedback, second-semester quota recalibration.